Jaipur Wedding Cost 2026 | Complete Budget Guide & Expert Planning Tips
A wedding planning involves many moving parts, including locations and vendors, guests logistics, clothes and timelines. Without an organized wedding planning checklist timeline, wedding couples often fail to complete important tasks or decide on their wedding plans in the final moment.
This ultimate wedding planning checklist 2025–26 from Fiestro Events is designed to be a step-by-step wedding to do list that will help you plan each step in a way that is logical without stress and on budget. But before jumping on to the checklist let’s just first understand why you need it.
A comprehensive wedding planning checklist can serve as a reference to help you plan your wedding. It breaks down the complicated planning into smaller tasks throughout the month, and helps ensure that no important details are missed.
It assists in prioritising reservations that affect availability and pricing
Keeps your wedding budget under control
Prevents last-minute chaos and vendor confusion
It makes coordination easier for families, couples and even planners
For modern couples an annual wedding calendar is no longer optional and is now necessary.
Must Read: Destination Wedding in Jaipur Under 50 lakhs
This phase is focused on the foundation planning and the major choices define the wedding's structure.
Set your wedding budget & priorities
Set your budget in advance and allocate funds for location, decor and catering, attire and photos to prevent the expense of later.
Create a rough guest list
A tentative guest list guests count directly impacts the wedding venues size, costs for catering and the planning of accommodation This is why this step is crucial.
Decide on the style of your wedding and design
Find out if it's an old-fashioned wedding or a location wedding or a lavish event or a more intimate one.
Book your dream wedding venue(s)
Most luxury wedding venues are booked between 10 and 12 months in advance particularly during wedding season.
Engage a professional wedding planner
A wedding planner assists in the negotiation of vendors, time-management and smooth execution from beginning to end.
Set Wedding date(s) and events
Set dates for mehendi, weddings in general sangeet, haldi and reception, to ensure that everything runs easily.
This is the vendor-locking phase, in which availability is the most important factor more than anything else.
Book videographer and photographer
The best wedding photographers are booked in advance to confirm the style, delivery options and timelines well in advance.
Finalize the catering and menu planning
Choose the cuisine types, live counters and the preferences of guests for smooth wedding catering experience.
Hire decorator and entertainment vendors
Secure your themes for wedding decoration design, lighting designs, stage designs, live music, or DJ for every event.
Begin shopping for wedding dress
Wedding and groom's attire takes the time to pick fit and customize.
Plan pre-wedding celebrations
Choose the themes including guest names for mehendi cocktail, haldi and sangeet evenings.
Accommodation for guests
Book hotels or resorts in advance especially for destination weddings with huge guest lists.
In this phase, the plan shifts from scheduling towards the design phase and then coordination.
Design and create the wedding invites
Select the wedding invitation design, font, the timeline for printing, or choose digital invite formats.
Send save-the-dates
Let guests know early enough to allow them time to prepare their travel plans and schedule departures in accordance with the schedule.
Finalise décor themes and floral arrangements
Check the colour palettes, mandap designs tables, and floral arrangements.
Plan wedding entries and shows
Select couple entries, family performance and memorable moments at celebrations.
Book bridal makeup & hair artists
Set up trials to determine the wedding look, bridal makeup and avoid last-minute adjustments.
This stage makes sure that all is aligned and confirmed.
Send wedding invitations for the final time
Be sure your guests are provided with all information including maps of the venue and schedules for the event.
Check all timelines and vendors
Check for the arrival times as well as responsibilities and contact information for efficient coordination.
Make sure to schedule outfit fittings and makeup tests
Final fittings guarantee comfort, confidence and perfect styling on the day of your wedding.
Plan seating and guests collaboration
Seating arrangements can help caterers and event teams to work effectively.
Application for Marriage license
Complete all legal formalities in advance to avoid stress at the last minute.
This week is about preparation for execution.
Verify the arrival of vendors and setup schedules
Check that each vendor is aware of the exact timings for reporting and access to the venue.
Finalize payments and settle the balance
Pay dues in full so that there are no distractions during wedding celebrations.
Make an emergency plan for the wedding
Include medication and security pins for security, cosmetic makeup as well as other items.
Pack clothes, accessories and documents
Sort everything function-wise to avoid confusion at events.
Do a final walkthrough through the location
Take a look at the layout of the stage, décor lighting, as well as the flow of guests' moves.
The aim is simple - have fun at your wedding while professionals take care of everything else.
Keep track of the date and time for your day of wedding
A clear-cut timeline helps keep wedding ceremonies, photography as well as other occasions on schedule.
Give responsibilities to others or rely on a planner
Delegation will ensure that you don't have to manage logistics for the day of your wedding.
Keep backup essentials ready
Additional clothing as well as footwear and other accessories can help you deal with unexpected circumstances.
| Timeline | Key Planning Focus |
| 12-10 Months | Budget and guest list, venue and planner |
| 9-6 Months | Vendors, outfits, accommodation |
| 5-3 Months | Invitations, decor, trials |
| 1-Month | Confirmations, seating, legal |
| Final Week | Walkthrough, packing, and payments |
| Wedding Day | Timeline and coordination |
Do you want a printable wedding planning checklist PDF that is tailored for your special day? Fiestro Events provides customized, simple-to-use checklists based on your budget, the location and the number of guests.
Vendors and booking venues too late
The buffer time is not being kept in the wedding timeline
Incorrectly estimating guest logistics and accommodation
Skipping backup plans for outdoor events
The challenge of managing everything without assistance from a professional
By avoiding these mistakes, you can save money as well as stress.
With more than 10 decades of expertise designing extravagant and exotic weddings across Jaipur, Udaipur, Goa, Rajasthan, and pan-India, Fiestro Events has a specialization in planning structured events, perfect execution, as well as easy-going celebrations.
1. What should a wedding planning checklist include?
It has to be planned, including budgeting for the venue, hiring the venue, the management of vendors, wedding attire decor, logistics coordination guests coordination, and the day of wedding ceremony execution.
2. When should I start planning my wedding?
Ideally 10-12 months before the wedding, especially for destination weddings and big celebrations.
3. How long does wedding planning usually take?
Most weddings last between 8 to twelve months in order to organize in a proper manner.
4. Is a wedding planner necessary?
Yes, it is. Wedding planners will make sure that everything runs smoothly, with cost control, and an event that is stress-free.
Do you have plans for a wedding in 2026?
Get a personalized wedding planning checklist plus professional advice at Fiestro Events and plan your wedding with confidence.
